Website Privacy Notice

Effective Date: 11/21/2025

At Texas Oncology (“we”, “our”, or “us”), we value the trust that patients and providers place in us to use and protect personal information. This Privacy Notice tells you how we will use, share, and protect your personal information collected on our website. When you use our site or provide personal information, you accept the privacy practices described in this Privacy Notice. Please read this Privacy Notice in full to understand our privacy practices before you use our site or submit any personal information.

Scope

This Privacy Notice applies to our use of personal information we collect when you use our website, TexasOncology.com, or in the ordinary course of business.

The Privacy Notice does not apply to:

  • Texas Oncology business partners, ad networks, and other third-parties that may have their own websites and services with separate privacy notices. 

We encourage you to read the privacy notices of all websites and applications that you visit so that you understand their privacy practices.

Personal Information We Collect

When you use our site, you may choose to provide us with personal information through one of the contact forms on the site. This information may include, but is not limited to: 

  • First and last name
  • Date of birth
  • Personal home address
  • Personal phone number
  • Personal email address
  • Business address
  • Business phone and or fax number
  • Business email address
  • Diagnosis
  • Drug names

  • Year of last treatment

Tracking Technologies We Use

We and our business partners, marketing partners, affiliates, and other service providers, may use technologies which collect some of your personal information such as your IP address and online user activity analytics. 

This information may include, but is not limited to:

  • IP address
  • Device type
  • User activity
  • Browser type

This information is used to optimize your experience on the website. Users can manage preferences in the website cookie management settings. This information may also be used for tracking and targeting online digital advertising. When the tracking information we collect is considered individually identifiable information, such as IP address, the data is treated as Protected Health Information (PHI) which is defined in the Health Insurance Portability and Accountability Act (HIPAA). We use and disclose your PHI as permitted or required by HIPAA’s Privacy and Security Rule. To learn more about this, please review our Notice of Privacy Practices. 

How We Use the Personal Information Collected

If users provide written authorization for us to send them marketing communications, we may use it to send users marketing information including newsletters via email, mail, or text messages. Users may change their authorization at any time by following the unsubscribe instructions included in the communications or by contacting us at contact.texasoncology@usoncology.com. 

Your Rights

  • You have the following rights, and you can limit the personal information we have by choosing not to provide it within the Texas Oncology website.
  • The right to confirm whether we are processing your personal data and access such data. You can exercise this right by clicking here.
  • The right to correct inaccurate personal data we maintain about you taking into account the nature and the purpose for the processing. You can exercise your right to correct by clicking here.
  • The right to delete personal data provided by you or obtained about you: You may ask that we delete certain personal data we have collected about you. You can exercise your right to delete by clicking here.
  • The right to obtain a copy of your data in a portable format. You may request to receive your personal data in a readily usable format, to the extent technically feasible. 
  • The right to opt-out of targeted advertising: When personal data is collected and stored for purposes of serving targeted ads, you may direct us to stop using your data for such purposes by clicking here.
  • The right to opt-out of the sale of your personal data: You can exercise your right to opt-out by clicking here.
  • The right to opt-out of using your data for profiling purposes if the profiling produces legal or similarly significant effects for you. You may opt-out of profiling by clicking here.

Access to Personal Information

Should you need to access or modify your information, please email us at contact.texasoncology@usoncology.com.

Retention

We will retain your personal information as necessary to comply with our policies and procedures, legal obligations, resolve disputes, or enforce our agreements.

How We Protect Your Information

We protect the information we collect with appropriate physical, electronic, and administrative safeguards. We only allow our employees, contractors, and agents to access personal information if they need access to perform services on our behalf. They are also subject to confidentiality obligations.

Any sensitive personal information is transmitted in an encrypted form using SSL encryption. Even though we have security safeguards, it is impossible to guarantee 100% security. If you have any questions about security or believe that your interactions with us are no longer secure contact us immediately by email at contact.texasoncology@usoncology.com. 

Changes to this Privacy Notice

We may update this Privacy Notice from time to time. Updates may describe new features, products, or services. Updates may also describe changes in how we use your personal information or your controls. We will not apply changes to this Privacy Notice retroactively to personal information we have previously collected. Since we may make changes, we recommend that you read the current version of this Privacy Notice from time to time. If we change this notice, we will update the “Effective Date” at the beginning of this notice. 

Contact Information

If you have questions or concerns about this Privacy Notice, our information handling practices, or any other aspect of privacy and security of your personal information, please contact us at contact.texasoncology@usoncology.com.  

You may also write to us at:

Texas Oncology


PO Box 515013


Dallas, TX  75251